The 24th Annual OCFF Conference is being held at the Crowne Plaza Hotel in Ottawa from October 14-17, 2010.  Once again, we will be relying on an excellent team of volunteers to make it all run smoothly.  We are now using “Volunteer Impact” software to simplify the recruiting and scheduling of volunteers and facilitate improved communication between you and the OCFF.

If you are interested in volunteering the steps you will need to take to get yourself up and running on this system are outlined below.  Please log in and complete your profile as soon as possible.

You can indicate which activities/shifts you are interested in, keeping in mind that all volunteers must commit to a minimum of twelve (12) hours in order to receive complimentary conference registration.  The more flexibility that you have regarding your activity interests and availability, the more likely we will be able to accommodate your preferences.

Please note that a limited number of volunteers are required for the conference, and not all applicants will be selected as volunteers.  In the event that you apply before the June 30, 2010 Early Bird conference registration deadline, and are not selected as a volunteer, you will still be entitled to the Early Bird rate for one week after your notification.

LOGGING ON

1. Click here to create your volunteer profile.
2. Click “I would like to volunteer for this organization”.
3. Follow the instructions to create your profile.

“MY PROFILE” TAB

• Click on the MY PROFILE tab.
• Check and correct any information that may be wrong in the contact information tab.  Add in any information that is missing.  You can also change your password here, if necessary.  Press the [Save] button to save any changes.
• Click on the additional info tab and continue adding and modifying the fields.  Press the [Save] button to save any changes.
• Click on the qualifications tab and choose which ones are relevant to you.  Some of these may require approval from the Volunteer Coordinator before they will show on your profile.  Press the [Save] button to save any changes.
• Click on the about me tab and fill in your information.  Press the [Save] button to save any changes.
• Click on the goalstab.  This is not required by most volunteers unless you are wanting to track your hours for your own purposes, such as if you are working towards a specific goal and need to complete a certain number of hours each month.
• The general interests tab is only used if you want other organizations to contact you with their volunteer opportunities.  In some organizations, this tab is not displayed.

“MY ACTIVITIES” TAB

• Click on the MY ACTIVITES tab and find the events that you are volunteering for.   You can read a description of each one.  They are divided into categories by show.
• scheduletab – nothing will appear here yet – you need to go to the activity signup tab first.
• activity signup tab. Scroll down through the list and find your job.  Click on it.  You will see a description of the job and there will be two boxes for you to click on.  To sign up, click on the first box “I am available”.
• Go back to the schedule tab and select your shifts. Remember that the more shifts you list as being available for, the easier it will be for the OCFF to schedule you as a conference volunteer.  You will only be scheduled for approximately 12 hours, unless you have answered “Yes” to the profile question “Are you willing to volunteer for more than 12 hours of shifts?”

Congratulations – you’ve signed up!  The Volunteer Coordinator will be approving what you have input regarding your qualifications and the shifts you are available, and will assign you shifts to fulfill your volunteer commitment. You should receive a confirmation email with any necessary further instructions.

“MY HOURS LOG” TAB

• After you have completed a shift as a volunteer, go to the MY HOURS LOG tab.
• From the view summary tab, you will be able to see a listing of the hours that have been logged for you by the Volunteer Coordinator.
• You can generate a report of your hours from the detailed report tab.

“MY GROUPS” TAB

• The information on the MY GROUPS tab is the contact information for the organization.

“my contacts”